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Click here for the Stanford University job posting:
Events Coordinator - Office of Religious Life at Stanford
The Office for Religious Life guides, nurtures and enhances spiritual, religious, and ethical life within the Stanford University community.
We are collectively committed to ensuring lively, thoughtful and supportive contexts for Stanford students, faculty and staff to explore life’s most pressing questions about who they are and want to become for the sake of the world. We recognize spirituality is an important, balancing complement to the numerous challenges one faces in the pursuit of academic and career goals.
Our aim is to promote enriching dialogue, meaningful ritual, dynamic and engaging events, and enduring friendships among people of all religious and non-religious backgrounds.
JOB PURPOSE:
Assist in the planning and execution of Stanford Office for Religious Life events, such as religious and spiritual life services, concerts, student led programs, lectures, conferences, and other university related events. Coordinate logistics, including space reservations, catering, event set up, registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations
Note: Not all unique aspects of the job are covered by this job description
PRIMARY RESPONSIBILITIES*:
- Support the design, planning, implementation, marketing, and coordination of Stanford events.
- Contribute to vendor and site selection, arrangements, and scheduling.
- Coordinate event registration and confirmations.
- Process purchase requisitions and invoices; track event expenses.
- Provide general administrative assistance for department; handle phone calls, emails, and other correspondence relating to event(s).
- Liaise with donors, alumni, senior staff, faculty, trustees, and other staff.
- Coordinate facility, exhibit set-up, equipment, and catering requirements. Provide on-site support, such as check-ins, directions, equipment set-up, and event parking.
- Run database lists, and communicate registration status, reports, and data.
* - Other duties may also be assigned
MINIMUM REQUIREMENTS:
Education & Experience:
Associate degree and two years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Knowledge of supporting events.
- Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines.
- Ability to work independently and be self-motivated.
- Demonstrated ability in problem solving, taking initiative, judgment, and decision-making.
- Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
- Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
- Ability to interact with a broad spectrum of customers.
Certifications and Licenses:
Valid Non-Commercial Class California Driver’s License.
PHYSICAL REQUIREMENTS*:
- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
- Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
- Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
ORL events occur seven days a week, and often take place in the evenings. This is therefore not a M-F, 9—5 job, and genuine flexibility is required. Work schedule will be 40 hours/week, usually M-F or Su-TH, but often requiring weekend hours (including Saturdays), some evenings, and occasional holidays. These working hours will not usually require overtime but rather some flexibility for the 40-hour working week, as events determine.
WORK STANDARDS:
- When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
Why Stanford is for You
Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:
- Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
- A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
- A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
- Discovery and fun. Visit campus gardens, trails, and museums.
- Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!
We pride ourselves in being a culture that encourages and empowers you.
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.
Additional Information
- Schedule: Full-time
- Job Code: 4881
- Employee Status: Regular
- Grade: E
- Requisition ID: 83288
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